Operations Specialist

Operations Specialist

• Onsite Monday – Friday (9:00am – 5:30pm)
• Based in Belfast City Centre

About Reperio Human Capital

Reperio Human Capital is one of Ireland’s leading specialist IT recruitment consultancies, partnering with innovative technology companies and high-growth businesses across Ireland and the USA.

As our business continues to grow, we are seeking a highly organised and proactive Operations Specialist to support the smooth running of our internal operations, contractor administration, compliance processes, and business support functions.

About the Role

The Operations Specialist will support the day-to-day operational infrastructure of our business, ensuring recruitment operations, contractor administration, invoicing workflows, and internal systems run efficiently and effectively.

While the role includes support with invoicing follow-ups and credit control administration, the primary focus is operational coordination, business support & managing vendor agreements & renewals.

Whilst focusing on our Belfast operation, significant attention will be on our US operation, so some travel (1-2 times per year) may be required, as we seek to grow our US operation.

Key Responsibilities

Operations & Business Support

• Support the day-to-day operational running of the business
• Coordinate contractor onboarding, compliance checks, and documentation
• Manage contracts, vendor agreements & renewals.
• Maintain accurate CRM and recruitment system data
• Assist with contractor administration and timesheet processes
• Support recruitment consultants with operational tasks where appropriate.
• Help improve internal processes and operational workflows
• Ensure compliance with internal procedures and client requirements
• Support general office administration and business coordination activities

Invoicing & Credit Control Support

• Support the Finance Manager with invoicing administration
• Follow up outstanding invoices and client payments
• Maintain debtor tracking records and payment updates
• Liaise professionally with clients regarding payment queries

Systems & Reporting

• Maintain operational trackers and internal reporting documents
• Support CRM and system updates
• Support process improvement and operational efficiency initiatives

Skills & Experience

Essential

• Previous experience in operations, administration, recruitment support, or business coordination
• Previous experience with invoicing or credit control.
• Strong organisational and multitasking skills
• Excellent communication and relationship management ability
• Confident following up with clients regarding invoices and outstanding payments
• High attention to detail and strong administrative capability
• Experience using CRM or business systems
• Ability to work effectively in a fast-paced commercial environment

What We Offer

• Competitive salary based on experience
• Career progression opportunities within a growing consultancy
• Opportunities to travel to our US office on occasion
• Healthcare & Life Cover benefits
• Regular office social events and international teambuilding trips
• Supportive and collaborative working environment
• Modern office environment in Belfast, with onsite gym & changing facilities.

If this position is of interest, then apply to the link provided.

Reperio Human Capital acts as an Employment Agency and an Employment Business.